EIFL has opened an opportunity for public libraries in Zambia to develop proposal and apply for a grant to support development of a new, innovative public library service that uses ICT to meet information and development needs in your community.

This invitation is open to all public and community libraries in Zambia that took part in the EIFL-PLIP capacity-building programme in 2018, coordinated and implemented in partnership with Library and Information Association of Zambia (LIAZ). Each library can submit one application only for a matching grant to a project that use technology creatively to address community needs and improve people’s lives.

About the invitation to apply for grants:

1. It is competitive; the three best projects will be selected for funding. So, do your best in developing service idea, choosing innovative and creative approaches, and describing it in the application.

2. The maximum amount you can request from EIFL is US$5,000.

3. The sum applied from EIFL should be matched (1:1) with funding or in-kind contribution from other source (donor/s; local or national government; business; individuals / the community etc.), or any combination of other sources. For example, if your library is requesting US$5,000 from EIFL, you need to submit a budget which includes contribution of US$5,000 cash or in-kind from other sources. If you request US$1,000 from EIFL, then you need to include a budget that includes $1,000 contribution cash or in-kind.

A letter of support confirming matching funds from other contributors must be attached to the application. The letter should state the nature of the contribution – in-kind or cash.

In kind contributions can include any kind of contribution towards project goals.  For example, partners or the library authority donating new computers or other type of equipment to the library (not earlier than June 2018); input in staff/volunteer/experts hours for project work that is not paid for by the project during the project period; donating snacks or any other goods that is need for project activities; existing infrastructure and equipment that is used for project purposes (except for computer equipment installed prior to June 2018 as mentioned above), etc.

4. EIFL-PLIP will NOT fund purchase of computers and expenditures related to internet connectivity, building construction, or reconstruction.

5. The deadline for applying is 31 January 2019. If you haven’t started yet, start your new service idea development and fundraising now!

Application should be submitted through EIFL electronic submission system – https://esms.eifl.net/eifl-plip-matching-funds-grant

If you have questions, please contact Ramune Petuchovaite, EIFL-PLIP Manager, at ramune@eifl.net or Edvaldas Baltrunas, EIFL-PLIP coordinator at edvaldas@eifl.net.

We look forward to hearing from you – and to receiving your applications by 31 January 2019.

The projects will be evaluated by EIFL and LIAZ experts, based on the following criteria:

1. The service objective  

The project description examines the target group need to be addressed and clearly defines project goals. The project addresses a described target group need with a viable, well-explained and innovative solution. The proposed project will result in a service that will have a lasting positive impact on the community.

2. Innovation

The service is new and relevant for the community; or for the first time will be enhanced by using selected information and communication technologies; or demonstrates new alignments or partnerships; or uses new organizational, programmatic or promotional approaches.

3. Use of technology

The proposal clearly describes how technologies (computers and the internet) that are already available in the library are used to develop new service. Any additional technology needed for the service development is clearly defined and justified, explaining why particular technologies were chosen and how it strengthens existing infrastructure and support project’s goals.

4. Partnerships

The application describes a strong and appropriate partnership(s), clearly defines partners’ roles and input. Confirmation letters from all partners are attached to the application.

5. Budget

The library has applied for and secured co-funding from the other sources.  You may request up to US$5,000 from EIFL and must demonstrate US$5,000 contribution cash or in-kind from other sources.  The proposed budget is realistic, well planned, and accurate.  Cost estimates are researched and reflect local market prices.  The budget narrative clearly explains proposed expenses.

6. Overall capacity and commitment

Proposal reflects the capacity and commitment of library and project’s partners to implement the service and sustain it after the grant ends. 

You can also submit your proposal earlier, if you are ready. Do not wait until the last minute, because in a hurry you may face unexpected barriers (for example, technical) and miss the deadline.

Major dates:

The call launch on 1 October 2018 – close 31 January 2019

Evaluation and selection of proposals: February – March 2019

Project start: 1 April 2019

Projects end: 31 December 2019

Final report due: 31 January 2020

Links to resources:

Application guidelines and Frequently Asked Questions (FAQ)

EIFL’s electronic submission system

Application form

Click "Create submission" or sign in to submit your project application.

Good luck to everyone!