Announcement of an EIFL Matching Grant opportunity for Namibian public libraries

EIFL is inviting public libraries in Namibia, whose staff participated in the EIFL-NLAS Continous professional development/ Train-the-Trainers programme in 2018-2020, to propose a new ICT based service and apply for a grant.

In the proposal, the library will describe a plan for an innovative and creative ICT service designed to meet the needs of a specific target group in the community. Only one proposal per library will be accepted.

About the invitation to apply for grants:

  1. It is competitive; up to the three best projects might be selected for funding. So, do your best to develop the ICT service idea by choosing an innovative and creative approach, and by describing the approach clearly and concisely in the application.
  2. The maximum amount you can request from EIFL is US$5,000.  
  3. The sum requested from EIFL should be matched (1:1) with funding or in-kind contribution from other source (donor/s; local or national government; business; individuals / the community etc.), or any combination of other sources. For example, if your library is requesting US$5,000 from EIFL, you need to submit a budget which includes contribution of US$5,000 cash or in-kind from other sources.  If you request US$1,000 from EIFL, then you need to include a budget that includes $1,000 contribution cash or in-kind.

A letter of support confirming matching funds from other contributors must be attached to the application. The letter should state the nature of the contribution – in-kind or cash, and the amount.

In kind contributions can include any kind of contribution towards project goals.  Examples include: partners or the library authority donating new computers or other type of equipment to the library (not earlier than June 2020); input in staff/volunteer/experts hours for project work that is not paid for by the project during the project period; donating snacks or any other goods that is need for project activities; existing infrastructure and equipment that is used for project purposes (except for computer equipment installed prior to June 2020 as mentioned above), etc. 

  1. EIFL-PLIP will NOT fund purchase of computers and expenditures related to internet connectivity, building construction, or reconstruction. If any of these costs are needed for the introduction of the proposed service, the funds should be covered by the library or other funders.
  2. The deadline for applying is 1 February 2021.  So, start thinking about your new service idea development and fundraising now! A library can submit one project proposal only. Late proposals will not be accepted.
  3. Application should be submitted through EIFL electronic submission systemhttps://esms.eifl.net/eifl-plip-matching-funds-grant

If you have questions, please contact Ramune Petuchovaite, EIFL-PLIP Manager, at ramune@eifl.net or Edvaldas Baltrunas, EIFL-PLIP coordinator at edvaldas@eifl.net.

We look forward to hearing from you – and to receiving your applications by 1 February 2021.


The projects will be evaluated by EIFL experts, based on the following criteria:

1. The service objective  

The project description describes the target group and clearly defines project goals. The project addresses the needs of the chosen target group need with a viable, well-explained and innovative solution. The proposed project will result in a service that will have a lasting positive impact on the community.  It is also important to propose a project that can be accomplished in nine months.

2. Innovation

The service will be evaluated as new and innovative if it meets one of the following criteria:

  • Offers a new service to the target group
  • Demonstrates new alignments or partnerships;
  • Uses new organizational, programmatic or promotional approaches

3. Use of technology

The proposal clearly describes how technologies (computers and the internet), that are already available in the library, are used to develop the new service. Any additional technology needed for the service development must be clearly defined and justified; with an explanation of why particular technologies were chosen and how they strengthen existing infrastructure, and support the project’s goals.

4. Partnerships

The application describes a strong and appropriate partnership(s), clearly defines partners’ roles and input. Confirmation letters from all partners are attached to the application.

5. Budget

The library has applied for and secured co-funding from the other sources.  You may request up to US$5,000 from EIFL and must demonstrate US$5,000 contribution cash or in-kind from other sources.  The proposed budget is realistic, well planned, and accurate. Cost estimates are researched and reflect local market prices. The budget narrative clearly explains proposed expenses.

6. Overall capacity and commitment

Proposal reflects the capacity and commitment of library and project’s partners to implement the service and sustain it after the grant ends. 

You can also submit your proposal earlier, if you are ready. Do not wait until the last minute, because in a rush you may face unexpected barriers (for example, technical) and miss the deadline. If you have any questions on electronic submission system or have troubles to registering and logging in, please contact  Edvaldas Baltrunas, EIFL-PLIP coordinator at edvaldas@eifl.net

Major dates:

The call launch on 20 August 2020

Webinar on the Matching grants for Namibia – 15 September 2020 at 14.00 CAT/GMT+2 (tbc)

The call closes – 1 February 2021

Evaluation and shortlisting the best proposals: February – March 2021

Revision of shortlisted proposals (if needed) and final decision on funding: April 2021

Project’s start (tentative): 3 May 2021

Interim report (tentative): 30 September 2021

Project’s end (tentative): 31 January 2022 (final report due mid-January)

Few examples of projects, funded by EIFL-PLIP matching grants:

  • Library’s classes help children conquer their fear of math, Kenya National Library Service, Nakuru Public Library: https://www.eifl.net/eifl-in-action/librarys-classes-help-children-conquer-their-fear-maths
  • Library education service for special needs children, Kenya National Library Service, Meru Public Library: https://www.eifl.net/eifl-in-action/library-education-service-special-needs-children
  • Choma Provincial Library, in the southern part of Zambia, is implementing a project ‘Creatives for Change’ which has been attracting and building a community of young creative artists. The library is offering free co-working space, some supporting tools and learning opportunities through organized trainings and peer to peer learning among the creative community. The project is targeting young people who are taking creative arts as their main or additional source of income.

Links to resources:

EIFL’s electronic submission system

Application form (docx)

In order to upload the completed application form please register at EIFL's electronic submission system first. Once registered with your user account confirmed, please click "Create new" and fill in requested fields and upload files.

Good luck to everyone!